Job Description

Brief Description:

The Associate Office Administrator serves as the first point of contact for visitors and clients at Ulterra’s Fort Worth Manufacturing facility. This role supports various administrative and clerical activities to ensure smooth operations, efficient communication, and an organized workplace environment while upholding a professional and welcoming atmosphere.

This is a temporary position.

Detailed Description

• Greet and assist visitors, ensuring compliance with safety protocols during visits.
• Maintain security by following procedures, monitoring the logbook, and issuing badges as needed.
• Answer and direct phone calls in a professional and courteous manner.
• Prepare and distribute communications such as memos, emails, invoices, reports, and other correspondence.
• Collaborate with management, support personnel, and clients on a regular basis to facilitate communication.
• Assist departments with scanning, filing, and organizing digital and paper records.
• Maintain and organize files for Directors and Managers.
• Sort and distribute incoming mail and assist with outgoing mail processes.
• Monitor and restock office supplies to ensure availability.
• Organize customer, client, and employee meetings, including scheduling, ordering lunches, and hosting.
• Assist with planning staff events such as lunches and coworker schedules.
• Maintain the cleanliness and presentation of the front office and conference rooms.
• Contribute to a clean and organized work environment.
• Provide administrative assistance such as data entry, creating documents, and clerical tasks.
• Assist team members with various administrative needs and accomplish related tasks as assigned.

Job Requirements:

• Ability to manage multiple tasks while maintaining organization and professionalism.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and Adobe PDF.
• Ability to provide excellent customer service.
• Team-oriented attitude and ability to collaborate effectively.
• Basic organizational skills to keep areas neat and presentable.
• Capability to lift up to 20 pounds and bend as required.

Minimum Qualifications:

• High School Diploma or GED.
• 1+ years of experience in an administrative or clerical role.
• Must have a state-issued driver’s license and be eligible to drive a Company vehicle, including ability to meet requirements of Company's Vehicle Use Agreement and Driving Policy.

Preferred Qualifications:

• Experience coordinating meetings or events.
• Experience supporting an oil and gas or manufacturing industry.

Additional Details:

Work is primarily in a climate controlled / office environment with minimal safety / health hazard potential. The employee is regularly required to sit, stand, or walk with occasional lifting (overhead, waist level) from floor, bending and frequent near vision use for reading and use of computer, telephone and other office equipment.

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